How SubK Designed a Hiring Process That Keeps Up with Business Growth
Less back-and-forth, total clarity, and faster offers once the hiring process ran on one source of truth.
SubK Impact Solutions is a fast-growing fintech organization operating at scale across India. However, as hiring picked up pace and teams expanded across geographies, SubK’s needed help in HR processes.
Manual recruitment process and performance tracking started creating delays and limited HR’s visibility.
To bring structure, speed, and clarity to their HR operations, SubK partnered with HROne.
80%
time reduced in processing one offer letter per candidate
90+%
HR processes automated like JD creation and offer letter generation
Every 15 days
Easy-to-Read Reports are generated for informed decisions
HR Challenges Faced by SubK
- Manual recruitment and onboarding processes Recruitment workflows were handled through emails, spreadsheets, and paper-based processes, which increased the dependency on manual follow-ups and repetitive administrative effort. Offer letter issuance alone took 4–5 days per candidate, becoming a serious bottleneck while onboarding over 100 employees every month.
- Lack of visibility due to decentralized data Recruitment status, onboarding progress, and performance review processes were scattered across tools and documents which left HR teams without a single view of ongoing HR operations. This made tracking progress, identifying delays, and reporting to stakeholders time-consuming and extremely error prone.
- Delayed HR communication HR announcements, approvals, and policy updates relied heavily on manual sharing, slowing down decision-making, and increasing the risk of miscommunication and non-alignment across geographically distributed teams.
- No defined structure of performance cycles Without a structured performance management system, review cycles risked delays and inconsistencies, ultimately limiting clarity around goals, feedback, and employee development
